Hiring international workers can be a strategic move for Canadian employers seeking to fill skill gaps and diversify their workforce. This guide will take you through the step-by-step process of hiring international workers, ensuring you navigate the legal and administrative requirements smoothly.
Jump Ahead:
Step 1: Identifying Your Hiring Needs
Step 2: Preparing Job Descriptions
Step 3: Obtain a Labour Market Impact Assessment (LMIA)
Step 4: Begin the International Recruitment and Selection Process
Step 5: Prepare a Job Offer and Employment Contract
Step 6: Work Permit Application
Step 7: Preparing for Arrival in Canada
Step 8: Onboarding and Integration
Step 9: Renewal and Retention
Step 1: Identify your Hiring Needs
Before you start recruiting, it’s important to clearly define the roles you need to fill. Hiring internationally can take more time than local recruitment, so it is advisable to think ahead to the needs of your business in 3-6 month’s time.
Step 2: Prepare Detailed Job Descriptions
In the international job market, there may be specifications such as position titles, job requirements, training processes, and qualifications that are different from Canada. This means it is important for your job description to clearly identify the skills and qualifications required for the role. It is also good practice to indicate details including hours per week, salary, language proficiency requirements, and if there’s any specific requirements such as a valid driver’s license.
Step 3: Obtain a Labour Market Impact Assessment (LMIA)
A Labour Market Impact Assessment (LMIA) is a document issued by Employment and Social Development Canada (ESDC) that authorizes you to hire a foreign worker, and is required in most cases. The purpose of obtaining an LMIA is to determine the need for recruiting workers internationally.
How to Obtain an LMIA:
- Advertise the Job: Post your job advertisement on recruitment platforms, specifically the job bank on the Government of Canada website, for a minimum of 30 days. This proves that no Canadian citizen or permanent resident is available to fill the position.
- Submit an LMIA Application: Fill out the LMIA application form and submit it to the ESDC along with the required documentation.
- Wait for Approval: ESDC will assess your application and may contact you for further information. Once it has been approved, you can proceed with the international recruitment process.
Step 4: Begin the International Recruitment and Selection Process
Once your LMIA has been approved, you can begin the international recruitment process. To expand your reach, you can make use of job boards, recruitment agencies, and professional networks to find suitable candidates.
Selection Process:
- Review Applications: Screen the applicants based on the skills and qualifications outlined in your job description. You’ll also want to determine their eligibility to move to Canada.
- Conduct Interviews: Use video conferencing tools to conduct interviews with the shortlisted candidates. Prepare a set of standardized questions to ensure consistency.
- References and Background Checks: Contact previous employers to verify the candidate’s work history. A background check is also good practice to ensure there is nothing that will prevent the candidate from relocating to Canada.
Step 5: Prepare a Job Offer and Employment Contract
Once you have selected a candidate, send them a job offer and an employment contract for them to review. It is important to include detailed and comprehensive information including job title, salary, benefits, termination conditions, work hours, and projected start date.
It is recommended to have a call with the candidate to give them a verbal offer and provide the opportunity for them to ask any questions they may have. For example, they may want to know how they can bring their families, when they should provide notice to their current employment, and how to prepare for the transition.
Step 6: Work Permit Application
You will need to apply for a work permit in order for your candidate to be able to work legally in Canada. The type of work permit will depend on the job and their country of origin.
Types of Work Permits:
- Employer-Specific Work Permits: Allows the worker to be employed in Canada by one specific employer
- Open Work Permit: Allows the worker to be employed by any employer in Canada.
Application Process:
- Gather Required Documents: The candidate will need an LMIA (if applicable), a job offer letter, and a completed work permit application form.
- Submit the Application: The candidate can apply online or at a Canadian visa office in their home country.
- Wait for Approval: Processing times vary, so it’s important to apply well in advance.
Step 7: Preparing for Arrival in Canada
Once the work permit is approved, prepare for the worker’s arrival. Assist with relocation logistics, such as finding accommodations, arranging transportation, and providing information on living in Canada. If this is your first time recruiting internationally, It is also a good practice to prepare your workplace by offering cultural sensitivity training.
Step 8: Onboarding and Integration
A successful onboarding process is important for integrating international workers into your company. Provide orientation sessions, introduce them to the team, and offer training to help them acclimate to their new role.
Onboarding Tips:
- Cultural Orientation: Educate new hires about Canadian workplace culture and social norms.
- Mentorship Programs: Pair new employees with experienced team members to guide them through their initial period.
- Regular Check-ins: Schedule regular meetings to address any concerns and provide ongoing support.
Step 9: Renewal and Retention
Towards the end of the work permit validity, assess whether you wish to renew the permit or pursue permanent residency options for the employee. Retaining skilled international workers can provide long-term benefits to your organization.
Conclusion
By following these steps, Canadian employers can successfully hire and integrate international workers, fostering a diverse and skilled workforce. Stay informed about the latest immigration policies and employment regulations to ensure a smooth hiring process. For help with getting started, click here to contact our team of experts.
