Executive Assistant (Remote)
IVEY Group is an industry leader in International Recruitment and Immigration, dedicated to helping Canadian industries overcome labor shortages by attracting, integrating, and retaining top international talent.
Reporting to the Chief Operating Officer, the Executive Assistant is accountable for providing full scope of support. You’ll be managing the day-to-day for the COO, show off your amazing project management, planning and research skills.
Employment Type: Remote, Full-Time (interested applicants from outside Canada are encouraged to apply)
Responsibilities:
- Be the main point of contact for the COO.
- Manage the COO calendar scheduling and prioritizing meetings, appointments, and commitments to maximize efficiency and productivity.
- Efficiently manage the flow of information, specifically email management, by vetting and prioritizing them for a timely and accurate response for the COO.
- Manage sensitive and confidential information with exceptional discretion and the highest degree of professionalism.
- Draft letters, emails, meeting agendas, reports, and proofreading of all work to ensure accuracy.
- Track and complete expense reports either weekly or monthly.
- Conduct research, prepare and edit communication material, including reports, correspondence, PowerPoint presentations, assessments, and other documents, if necessary.
- Record minutes at various meetings and distribute or file them accordingly.
- Coordinate all travel arrangements and logistics, including air travel bookings, accommodations, itineraries, and transportation for the COO.
- Participate in meetings as needed on behalf of the COO and provide updates if necessary.
- Carry out miscellaneous duties as required.
Required skills & experience:
- At least 2-3 years of experience in an executive assistant role or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent interpersonal, verbal, and written communication skills with the ability to interact professionally with individuals at all levels.
- Ability to speak Spanish or French is an asset.
- Strong nature to take initiative and be resourceful, take full responsibility for tasks and able to work with tight deadlines.
- Exceptional attention to detail and precision, strong ability to work collaboratively and independently, and professionalism under pressure.
- Flexible and adaptable, able to adjust to changing priorities and workflows, with a proactive approach to problem-solving and decision-making.
- Experience with Social Media management particularly LinkedIn is an asset.
What we offer:
- Competitive salary
- Fully remote
- Annual $500 Travel Allowance
- Summer hours
- Assistance with Immigration application processing (as necessary)
- Staff Social Committee
- Collaborative and Supportive Team Environment
- Opportunities for growth and development
Executive Assistant (Remote)
IVEY Group is an industry leader in International Recruitment and Immigration, dedicated to helping Canadian industries overcome labor shortages by attracting, integrating, and retaining top international talent.
Reporting to the Chief Operating Officer, the Executive Assistant is accountable for providing full scope of support. You’ll be managing the day-to-day for the COO, show off your amazing project management, planning and research skills.
Employment Type: Remote, Full-Time (interested applicants from outside Canada are encouraged to apply)
Responsibilities:
- Be the main point of contact for the COO.
- Manage the COO calendar scheduling and prioritizing meetings, appointments, and commitments to maximize efficiency and productivity.
- Efficiently manage the flow of information, specifically email management, by vetting and prioritizing them for a timely and accurate response for the COO.
- Manage sensitive and confidential information with exceptional discretion and the highest degree of professionalism.
- Draft letters, emails, meeting agendas, reports, and proofreading of all work to ensure accuracy.
- Track and complete expense reports either weekly or monthly.
- Conduct research, prepare and edit communication material, including reports, correspondence, PowerPoint presentations, assessments, and other documents, if necessary.
- Record minutes at various meetings and distribute or file them accordingly.
- Coordinate all travel arrangements and logistics, including air travel bookings, accommodations, itineraries, and transportation for the COO.
- Participate in meetings as needed on behalf of the COO and provide updates if necessary.
- Carry out miscellaneous duties as required.
Required skills & experience:
- At least 2-3 years of experience in an executive assistant role or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent interpersonal, verbal, and written communication skills with the ability to interact professionally with individuals at all levels.
- Ability to speak Spanish or French is an asset.
- Strong nature to take initiative and be resourceful, take full responsibility for tasks and able to work with tight deadlines.
- Exceptional attention to detail and precision, strong ability to work collaboratively and independently, and professionalism under pressure.
- Flexible and adaptable, able to adjust to changing priorities and workflows, with a proactive approach to problem-solving and decision-making.
- Experience with Social Media management particularly LinkedIn is an asset.
What we offer:
- Competitive salary
- Fully remote
- Annual $500 Travel Allowance
- Summer hours
- Assistance with Immigration application processing (as necessary)
- Staff Social Committee
- Collaborative and Supportive Team Environment
- Opportunities for growth and development
